AMPERA INC
Administrative Coordinator & Front Desk Receptionist
Full Time • Palm Beach Gardens
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Employee discounts
- Free uniforms
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
About AMPERA
AMPERA is redefining clean, sovereign energy with compact, ultra-safe nuclear systems that power AI, industry, and defense with zero emissions and unmatched reliability. Our modular micro-reactors combine the best of fusion and fission to deliver scalable, deployable, and inherently safe energy anywhere — from AI data centers to remote or defense operations.
As a rapidly growing company, AMPERA blends the agility of a startup with the structure of a global innovator. Joining us means contributing to a mission that revolutionizes how the world generates power — through advanced nuclear design, innovation, and collaboration.
Position Overview
AMPERA is seeking a highly organized, professional, and proactive Administrative Coordinator & Front Desk Receptionist to support daily office operations while serving as the welcoming first point of contact for the organization. This role combines two critical functions: managing the front desk and visitor experience, and providing administrative, operational, and scheduling support across the company.
This position is central to maintaining efficiency, organization, and a polished professional environment as AMPERA continues to scale its operations in Palm Beach Gardens and beyond.
The ideal candidate is detail-oriented, personable, resourceful, and capable of managing multiple priorities with discretion and professionalism — balancing receptionist responsibilities with administrative coordination in a dynamic, fast-paced setting.
Key Responsibilities
Front Desk & Reception Responsibilities
- Serve as the first point of contact for all visitors, candidates, and external partners, providing a professional, welcoming, and courteous experience.
- Greet guests, manage visitor check-in procedures, and notify employees of arrivals.
- Answer and direct incoming phone calls, emails, and general inquiries in a timely and professional manner.
- Maintain the appearance and organization of the reception area, conference rooms, and common spaces.
- Coordinate visitor logistics, including meeting room scheduling, refreshments, and security protocols as required.
- Receive, sort, and distribute mail, deliveries, and packages.
Administrative Coordination Responsibilities
- Provide administrative and clerical support to executives and department leaders.
- Coordinate internal meetings, prepare agendas, take minutes, and track follow-up actions.
- Maintain calendars, schedule meetings, and arrange travel and logistics for business trips and company events.
- Assist with document preparation, filing systems, record retention, and correspondence handling.
- Support Human Resources with onboarding new employees, maintaining personnel files, and coordinating orientation logistics.
- Process expense reports, purchase orders, and vendor invoices.
- Maintain inventory of office supplies and coordinate with vendors and facilities for maintenance and office needs.
- Assist with planning company events, trade shows, interviews, and employee activities.
- Ensure confidentiality of sensitive information and uphold professional standards in all communications.
Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- 3+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.
- Demonstrated ability to manage front desk responsibilities while supporting administrative and operational needs.
- Exceptional organizational and multitasking skills with strong attention to detail.
- Excellent written and verbal communication skills with a polished, professional demeanor.
- Proficiency in Microsoft Office Suite, Google Workspace, and scheduling or calendar management software.
- Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced environment.
- Consistently presents a professional, polished, and approachable appearance; demonstrates strong interpersonal skills and confidence when interacting with executives, visitors, and external partners.
- Reliable, discreet, and team-oriented with a commitment to maintaining a high standard of professionalism and confidentiality.
Compensation: $60,000.00 - $90,000.00 per year
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